Important Travel Reminders

The time is almost here to leave for the United Kingdom, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival in the United Kingdom.

Two important reminders for best practices when traveling abroad:

1.     In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer.  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.

2.    After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program     which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad

Short-Term Entry Students

Students arriving in the UK via the Short-term Entry route (i.e. without a pre-arranged visa) are reminded to refer to the detailed instructions (pages 41-44) sent by OGS.  You need to bring the following documents with you when you travel, and be sure to carry them in your hand luggage:

  • Valid passport (expiring at least 6 months after your stay in the UK).
  • A printed copy of your Short-term Student Support Letter (emailed to you by OGS in December – please contact us IMMEDIATELY if you have not received this).
  • Evidence of how you will “maintain and accommodate yourself” while in the UK (how your trip/studies will be funded). This is usually:
    • An official bank statement (or letter from your bank) showing Evidence of Funds (please refer to your instructions for more information about what needs to be included on this document)
      • Declaration of Financial Support if your bank statement or bank letter is from a parent’s bank account.
      • Copy of birth certificate proving your relation to the account holder, if the account is a parent’s account and not your own.
  • Evidence of plans to leave the UK after your program (return plane ticket, printed flight itinerary etc.).  If you do not have this, be prepared to adequately explain to the immigration officer how and when you plan to leave the UK when your program ends!

Any last-minute immigration questions should be directed to the Office of Global Services (ogs.outbound@nyu.edu; 212-998-4242).

Priority Service for UK Visas

If you are applying for a UK visa, but have not yet done so, then you are strongly advised to apply using Priority Service. Processing times at British Embassies/Consulates/High Commissions are often elevated during the month of January, so if you do not apply using the priority service you run a high risk of not obtaining your visa on time. If you have any questions, please contact OGS at ogs.outbound@nyu.edu or 212-998-4242. It is imperative that you let us know if you are struggling in any way with applying for your visa as soon as possible, so that we can do our best to assist you while there is still time.

Offices Closing for Winter Break

NYU’s Office of Global Programs and Office of Global Services, as well as most other departments around NYU, will be closed for the winter break starting at 4pm EST on Friday, December 23rd. We will reopen on Wednesday, January 4th at 9am EST.  Both the Office of Global Programs and the Office of Global Services will not be monitoring voicemail or emails during this time.

We understand that questions may come up while our office is closed – if so, please use the “Search” tool within this blog to see if we have covered it already (in many cases, we have!). This blog is meant to be your main resource of things to know and do regarding London, and can continue to assist in answering your questions even when we are not available.

Happy New Year and Best Wishes this Holiday Season!

Short-term Student Entry Support Letters

Students arriving in the UK via the Short-term Student Entry category, which does not require a visa beforehand, will receive support letters from the Office of Global Services by email within the next week. If you are traveling via this route and have not received an email by Wednesday, December 21 please check your spam folder and then email OGS at ogs.outbound@nyu.edu

What Should I Be Doing Now? Recap of Deadlines

The following items are required of all students attending NYU London Spring 2017 and some of them are now PAST DUE.  Please click on the links below for more information.

[Past Due] Study Away Confirmation Portal

[Past Due] Housing Reservation Payment

[Past Due] Register for 12-18 credits

[Past Due]  Submit health forms to the NYU Health Center

[Past Due]  Submit your flight details into the Study Away Confirmation Portal AND NYU Traveler

[By December 9] Deadline to Request CAS Number for Tier 4 Visa

[By December 15]  Visiting Students: Submit a photo to the NYU ID Center (Current NYU Students – do not forget to bring your NYU ID with you!)

[By December 16] Deadline to Complete Pre-Departure Orientation Make-up Quiz (For ALL students in New York and Visiting Students who could not attend Orientation on November 5. If you are a full year student currently studying in London you do not have to complete the quiz)

[By January 5]  Pay your ebill

[By January 15] Visiting Students: Complete NYU Health History Questionnaire & Immunization Documentation

FINAL Reminder: DEADLINE to Request CAS Number for Tier 4 Visa

Note that the absolute deadline to complete the Determine Your UK Immigration Status Form to indicate that you are applying for a Tier 4 visa is tomorrow, December 9th at 5pm EST. Requests for Tier 4 sponsorship after that date cannot be honored.

Any student who has not completed the Determine Your UK Immigration Status Form by tomorrow’s deadline will automatically be defaulted by OGS to the Short-term Student category appropriate to their citizenship. Working or interning in the UK will not be possible for those students.

Visiting Students: NYU Email ONLY!

After today, December 1, we’ll be emailing all correspondence, including blog updates, to your NYU Email account ONLY. Please make sure you have activated it so you receive important communications such as your ebill and visa instructions!

It’s easy to do: see here for details, including how to set up mail forwarding so messages sent to your NYU Email address also go directly to the email address of your choice.

Deadline to Request CAS Number for Tier 4 Visa

If you intend to apply for a Tier 4 visa but have not yet requested your CAS number via the Determine Your UK Immigration Status form, please note that the deadline to do so is December 9th. Requests for Tier 4 sponsorship after that date cannot be honored.

Any student who has not completed the Determine Your UK Immigration Status form by the December 9th deadline will automatically be defaulted by OGS to the Short-term Student category appropriate for their country of citizenship. A reminder that this form is required of all students, regardless of citizenship, visa/immigration category, or current location.